Travel Administration Specialist

We look forward to having you join our team! Take a look at our job offer and see if you're ready to apply! Don't hesitate to leave a contact, even if you are not 100% sure so we can contact you in the future.

Gdansk/Hybrid

our requirements

Previous experience in administrative roles, preferably with exposure to travel coordination or similar responsibilities
Exceptional organizational skills and attention to detail, ensuring accuracy in travel arrangements and expense tracking
Strong communication skills, both written and verbal, to interact effectively with employees and external travel partners
Proficiency in using travel booking platforms, office software, and expense management tools
Ability to multitask and prioritize tasks in a fast-paced environment, meeting tight deadlines
A proactive and solutions-oriented mindset, capable of addressing unexpected challenges during travel planning, and the impetus to solve unexpected situations
Familiarity with travel regulations, visa requirements, and international travel protocols is a plus
Discretion in handling sensitive information and maintaining confidentiality
High level of professionalism and customer service orientation
Obligatory advanced English skills spoken and written (at least B2 level)

your responsibilities

Accepting and processing travel requests from employees, cooperators, and executives, ensuring all necessary details are provided
Utilizing online platforms to make travel arrangements, including flights, accommodations, transportation, and visa processing when required
Negotiating contracts with service providers
Coordinating travel itineraries and ensuring all bookings align with the company's travel policy and budget guidelines
Handling travel-related inquiries and providing assistance to employees regarding travel policies, procedures, and best practices
Compiling and organizing travel documents, expense receipts, and other relevant information for record-keeping purposes
Facilitating the reimbursement and settlement process for travel-related expenses, ensuring accuracy and compliance with company policies
Monitoring and managing changes to travel plans, such as cancellations, rescheduling, and urgent adjustments
Collaborating with various internal teams to gather required approvals, documentation, and authorizations for travel plans
Assisting in the preparation of travel reports, summaries, and presentations for management review

process recruitment

Apply

You will first need to fill out a short form. Please send along your most recent and updated resume. Let us know about your most important skills that relate to the position for which you are applying.
Invitation

We'll contact you just right after we check if your profile fits to our job offer!
Talk with recruiter and Team Manager

The next step is a talk with a representative of the HR team and a manager of the team that you apply to. This is also the time that you can ask anything you want regarding the company culture, responsibilities, team that you join, or formalities. We also have a couple of questions for you regarding your technical skills, experience or projects.
Technical task (optional)

Depending on the process and needs, occasionally we will ask you to solve a short technical task. This happens mostly in case of the graphic designer process, user acquisition and business intelligence roles. You can ask about your case directly during your first contact with BoomBit HR team.
Offer

When your recruitment process is successfully done, we'll contact you directly with a proposition of the offer. We hope that you will agree to the offer and its terms so that you can join our team as soon as possible!

Apply for this offer!

offer what we

Private medical healthcare

Your health is important to us!
Work tools

We will provide you with everything you need to succeed in the way of hardware, as well as access to and licensing of all pertinent software.
Office in Gdańsk

Our headquarters in Gdansk is not traditional office space either. We have gardens, bicycle racks, a fully-equipped kitchen, and we even have showers! We have free parking and public transport close by. We are a two-minute walk to the nearest bus stop.
Remote work

Work from home, from the office, or mix it up with a hybrid solution.
Direct communication

We treat everyone equally. There are no communication restrictions among us. We value directness and peroneal cooperation, regardless of the situation. You won't find that "stiff corporate" atmosphere or attitude here. We enjoy being treated as friends and colleagues.
Knowledge sharing

We offer: 1) A creative 2) People who have 3) Internal knowledge-sharing space, workshops, and the possibility to share knowledge outside of the company, such as, conferences, meetups, or webinars.
Fun

Table Tennis, board games, card game tournaments, BoomBit Football and Barbecues during the summer. Quarterly Team building events (optional) - excellent way for you and your team members to bond.
People

Creative people to make your job effective, but also enjoyable.
International team

We work remotely from different countries from all around the world!
Nice perks and gadgets

On your first day at BoomBit, there will be a Welcome Package waiting for you. Then as we start working together, you will occasionally receive surprise gifts, including some very interesting gadgets!
Great Place to Work

We received a "Great Place to Work" certification in December 2022.