Travel Administration Specialist

We look forward to having you join our team! Take a look at our job offer and see if you're ready to apply! Don't hesitate to leave a contact, even if you are not 100% sure so we can contact you in the future.


our requirements

  • Previous experience in administrative roles, preferably with exposure to travel coordination or similar responsibilities

  • Exceptional organizational skills and attention to detail, ensuring accuracy in travel arrangements and expense tracking

  • Strong communication skills, both written and verbal, to interact effectively with employees and external travel partners

  • Proficiency in using travel booking platforms, office software, and expense management tools

  • Ability to multitask and prioritize tasks in a fast-paced environment, meeting tight deadlines

  • A proactive and solutions-oriented mindset, capable of addressing unexpected challenges during travel planning, and the impetus to solve unexpected situations

  • Familiarity with travel regulations, visa requirements, and international travel protocols is a plus

  • Discretion in handling sensitive information and maintaining confidentiality

  • High level of professionalism and customer service orientation

  • Obligatory advanced English skills spoken and written (at least B2 level)

your responsibilities

  • Accepting and processing travel requests from employees, cooperators, and executives, ensuring all necessary details are provided

  • Utilizing online platforms to make travel arrangements, including flights, accommodations, transportation, and visa processing when required

  • Negotiating contracts with service providers

  • Coordinating travel itineraries and ensuring all bookings align with the company's travel policy and budget guidelines

  • Handling travel-related inquiries and providing assistance to employees regarding travel policies, procedures, and best practices

  • Compiling and organizing travel documents, expense receipts, and other relevant information for record-keeping purposes

  • Facilitating the reimbursement and settlement process for travel-related expenses, ensuring accuracy and compliance with company policies

  • Monitoring and managing changes to travel plans, such as cancellations, rescheduling, and urgent adjustments

  • Collaborating with various internal teams to gather required approvals, documentation, and authorizations for travel plans

  • Assisting in the preparation of travel reports, summaries, and presentations for management review

process recruitment

  • Apply

    You will first need to fill out a short form. Please send along your most recent and updated resume. Let us know about your most important skills that relate to the position for which you are applying.

  • Invitation

    We'll contact you just right after we check if your profile fits to our job offer!

  • Talk with recruiter and Team Manager

    The next step is a talk with a representative of the HR team and a manager of the team that you apply to. This is also the time that you can ask anything you want regarding the company culture, responsibilities, team that you join, or formalities. We also have a couple of questions for you regarding your technical skills, experience or projects.

  • Technical task (optional)

    Depending on the process and needs, occasionally we will ask you to solve a short technical task. This happens mostly in case of the graphic designer process, user acquisition and business intelligence roles. You can ask about your case directly during your first contact with BoomBit HR team.

  • Offer

    When your recruitment process is successfully done, we'll contact you directly with a proposition of the offer. We hope that you will agree to the offer and its terms so that you can join our team as soon as possible!

offer what we

  • Private medical healthcare

  • Work tools

  • Office in Gdańsk

  • Remote work

  • Direct communication

  • Knowledge sharing

  • Fun

  • People

  • International team

  • Nice perks and gadgets

  • Great Place to Work